IGNOU Projects · DNHE
IGNOU DNHE-4 Project Annexures and Approval Chain: Who Signs What and Where Each Copy Goes
DNHE-4 is supervised by two people, not one, and the paperwork travels to two different addresses. A project counsellor and a field guide both approve the proposal, four annexures accompany the work at different stages, and the final report is prepared in two copies that go to two separate destinations.
Most missed step
The second copy of the final report does not stay at the study centre. It goes to the Student Evaluation Division at Block 12, and it must carry Annexure 2 with it.
The short answer
DNHE-4 uses four annexures. Annexure 1 is the Form for Approval of Project Proposal, filled in duplicate, with the original going to the study centre coordinator and a copy to IGNOU. Annexure 2 is the Form for Submission of Project Report to the School of Continuing Education. Annexure 3 is the Form for Submission to the Coordinator of the Study Centre with project details. Annexure 4 is a reference set of basic statistical tools. Two resource persons sign off on the work: a project counsellor, who signs the proposal, and a field guide. The completed report is made in two copies, one for the study centre with Annexure 3 and one for the Student Evaluation Division with Annexure 2.
Two supervisors
Who are the DNHE-4 project counsellor and field guide?
Most IGNOU project courses give a learner one supervisor. DNHE-4 gives two, and confusing their roles is the single most common reason a proposal comes back unapproved.
Both are allotted through the study centre or regional centre, and the official project manual is explicit that the proposal is finalised only after approval by both resource persons. Their contributions are different in kind.
Role 1
Project counsellor
The academic supervisor, attached to your study centre.
- Helps settle the theme, the topic and the method
- Advises on sample size, tools and the study area
- Signs Annexure 1 before it goes to the study centre coordinator
Role 2
Field guide
The field-level resource person for the community work.
- Supports the fieldwork where the campaign or study is actually run
- Helps with access to the target group and the local setting
- Approves the proposal alongside the project counsellor
Both names and designations are recorded on the annexures, and Annexure 3 additionally asks for their addresses and for their comments on the project work and supervision. Neither role is decorative, and a proposal listing only one of them is incomplete.
The paperwork
What are the four DNHE-4 annexures?
The project manual sets out four annexures. Three are forms that travel with the work. The fourth is a reference section rather than something to submit.
| Annexure | What it is | When it is used |
|---|---|---|
| Annexure 1 | Form for Approval of Project Proposal | At the proposal stage, filled in duplicate |
| Annexure 2 | Form for Submission of Project Report to the School of Continuing Education | With the copy sent to IGNOU for evaluation |
| Annexure 3 | Form for Submission to Coordinator of Study Centre with Project Details | With the copy given to the study centre |
| Annexure 4 | Basic Statistical Tools | Reference while analysing data, not a submission |
Stage one
What goes into Annexure 1, and how long should the proposal be?
Annexure 1 is the Form for Approval of Project Proposal, and the manual instructs that it is filled in duplicate: the original goes to the study centre coordinator and a copy is sent to IGNOU. The form has two sections.
Section A records the background: name, enrolment number, study centre with its code, address, the name and designation of the project counsellor, the name and designation of the field guide, the project title, the theme selected, the place where the project is to be conducted, and the state in which that place is located.
Section B carries the proposal itself. The manual sets a firm limit here: the proposal should not run beyond 500 to 600 words, written to the Annexure 1 format. This is far shorter than the synopsis expected in most IGNOU postgraduate programmes, and learners who arrive with a fifteen-page proposal are usually asked to cut it down.
The signature rule: the manual is specific that the proposal must carry the signatures of the project counsellor before it is sent to the coordinator of the study centre. An unsigned Annexure 1 stalls the whole approval chain, because nothing downstream can begin until the proposal is approved.
For general guidance on writing a proposal well, the site’s page on the IGNOU synopsis and proposal covers what each section should achieve. Learners still deciding what to study will find the list of IGNOU DNHE project topics for DNHE-4 more useful at that stage.
Stage two
Where does each copy of the DNHE-4 report go?
Once the fieldwork is complete and the report is written, the manual asks for two copies. They do not go to the same place, and this is where submissions most often go wrong.
- Prepare the report in two copies One copy is for the study centre and one is for evaluation. Preparing only a single copy means the submission cannot be completed as instructed.
- Fill Annexure 3 and hand copy one to the study centre coordinator Annexure 3 asks for the names and addresses of both the project counsellor and the field guide, the dates of despatch of the report to the study centre and to IGNOU, the institution or voluntary organisation involved, and comments on the project work and supervision.
- Fill Annexure 2 and send copy two for evaluation Annexure 2 is the Form for Submission of Project Report to the School of Continuing Education. It records the date the proposal was approved, the date it went to the study centre coordinator, and the date it was despatched to the School.
- Keep proof of despatch Because the two copies travel separately, retaining the postal receipt for the evaluation copy is the only practical evidence that it left on time.
Evaluation copy goes to
DNHE-4: Project Evaluation
Block 12, Student Evaluation Division (SED)
Indira Gandhi National Open University
IGNOU Complex, Maidan Garhi, New Delhi – 110068
Academic queries about the project itself are handled separately, by the Discipline of Nutritional Sciences in the School of Continuing Education at the same IGNOU complex. The programme is coordinated by Prof. Deeksha Kapur. Addresses and routing are periodically revised, so it is worth confirming the current instructions on ignou.ac.in or with your regional centre before despatch. After submission, progress can be followed using the site’s guide on how to check IGNOU project status.
Context
Why does DNHE-4 have this much paperwork?
The routing makes more sense once the nature of the course is clear. DNHE-4 carries 8 credits out of the 32-credit Diploma in Nutrition and Health Education, so it is a full quarter of the programme, and at IGNOU’s standard of 30 hours per credit it represents roughly 240 hours of work.
More importantly, it is an action project rather than a library exercise. The prospectus describes it as the component through which a learner experiences the feel of working as a nutrition and health educator in community settings, and states that the project equips the learner to plan and conduct nutrition and health education campaigns in the community. Real people, real locations and real institutions are involved, which is why the forms record the place, the state, the organisation involved and the comments of two supervisors.
| Code | Course | Credits |
|---|---|---|
| DNHE-1 | Nutrition for the Community | 8 |
| DNHE-2 | Public Health and Hygiene | 8 |
| DNHE-3 | Nutrition and Health Education | 8 |
| DNHE-4 | Project Work: Nutrition and Health Education | 8 |
| Total credits | 32 | |
The diploma runs through the School of Continuing Education, admits on a 10+2 qualification, is taught in English and Hindi, and carries a minimum duration of one year against a maximum of three. A full walkthrough of building the project itself is available in the site’s guide to the IGNOU DNHE project for DNHE-4, and codes for other programmes are listed in the directory of IGNOU project course codes and credits.
Avoidable mistakes
Which paperwork mistakes delay DNHE-4 the most?
BK Sahni has guided 5,00,000 students till date, and in the DNHE cluster the delays are rarely about the quality of the fieldwork. They are almost always about the forms.
- Only one supervisor named. The proposal needs approval from both the project counsellor and the field guide. A form carrying one name is returned rather than processed.
- Annexure 1 despatched unsigned. The project counsellor’s signature has to be on the form before it reaches the study centre coordinator.
- A single copy of the report. Two copies are required because two different offices receive them, each with a different annexure attached.
- Annexure 2 and Annexure 3 swapped. Annexure 2 belongs with the evaluation copy and Annexure 3 with the study centre copy. Reversing them creates avoidable correspondence.
- An overlong proposal. Section B of Annexure 1 is capped at 500 to 600 words, and longer drafts are sent back for trimming.
- Dates left blank. Annexures 2 and 3 both ask for approval and despatch dates. Incomplete dates make it difficult to establish when the work was actually submitted.
Questions
Frequently asked questions on DNHE-4 annexures
How many annexures are there in the DNHE-4 project?
Four. Annexure 1 is the Form for Approval of Project Proposal, Annexure 2 is the Form for Submission of Project Report to the School of Continuing Education, Annexure 3 is the Form for Submission to the Coordinator of the Study Centre with project details, and Annexure 4 is a reference set of basic statistical tools rather than a form to submit.
Who signs the DNHE-4 project proposal?
The project counsellor signs Annexure 1 before it is sent to the coordinator of the study centre. The proposal is finalised only after approval by both resource persons, the project counsellor and the field guide.
What is the difference between the DNHE project counsellor and the field guide?
The project counsellor is the academic supervisor attached to the study centre and advises on theme, topic, sample and tools, and signs the proposal. The field guide is the field-level resource person who supports the community work where the project is actually carried out. Both approve the proposal and both are named on the annexures.
How many copies of the DNHE-4 project report are required?
Two. One copy goes to the coordinator of the study centre along with Annexure 3, and the second copy is sent for evaluation to the Student Evaluation Division at Block 12, IGNOU, Maidan Garhi, New Delhi, along with Annexure 2.
How long should the DNHE-4 project proposal be?
The manual instructs learners not to write more than 500 to 600 words, using the format provided in Annexure 1. The word limit applies to Section B, the proposal itself, and is considerably shorter than the synopsis expected in most postgraduate IGNOU programmes.
How many credits does DNHE-4 carry?
DNHE-4 carries 8 credits within the 32-credit Diploma in Nutrition and Health Education, which makes it a quarter of the whole programme. At IGNOU’s standard of 30 hours per credit, that represents roughly 240 hours of work.
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