Transcript request, in brief
An IGNOU transcript is a set of your grade card, provisional certificate and degree copies, attested by the Student Evaluation Division (SED) on university letterhead and sent in a sealed envelope. You apply on SED’s printed form with one photocopy of each document for every set. For an Indian student the fee is Rs 300 per document when SED posts it within India and Rs 500 when it goes abroad. SED normally takes at least 15 days; status enquiries open 15 to 25 days after it receives the form.
What the back of the SED form settles
- “Per transcript” means one photocopy of one certificate. A grade card, a provisional certificate and a degree make three charges per set, not one (form, point 6).
- The transcript states that IGNOU does not issue year-wise or semester-wise mark sheets, only one comprehensive grade card after you complete the programme (instruction F, ii).
- Envelopes leave SED sealed, by India Post Speed Post. The Exam-III Section normally takes at least 15 days from receiving the form, longer when another section’s verification report is awaited (instruction D).
- A demand draft should reach SED at least 60 days before it expires (instruction E). With the three-month validity banks apply to drafts, that leaves about a month from the issue date.
- Someone else can collect for you, but only with your authorisation letter, your documents and their own original ID, a copy of which stays with SED (note under instruction C).
- Status enquiries go to the “Official Transcript Counter”, Exam-III Section, Block 12, Room 10, or 011-29572210, Monday to Friday in office hours (instruction G).
What an IGNOU transcript contains, line by line
An IGNOU transcript is not a new mark sheet. It is a sealed set of your own documents that the Student Evaluation Division has checked against its records and attested on university letterhead. Instruction F on the back of the SED form says the transcript is signed and verified “on current status of each copy” by an authorised officer on behalf of the Registrar (SED) or the Controller of Examinations.
The form lists what the letterhead carries:
- Attested copies of each document you sent in.
- Details of the programme you completed: the courses, the scheme of assessment, the minimum standard for completing courses and the programme, the scheme of study, the duration, your year of admission and completion, the mode of study and the medium.
- A statement on the University’s recognition and the authenticity of its degrees.
- A clarification that IGNOU does not issue year-wise or semester-wise mark sheets, only one comprehensive grade card after successful completion.
That last line matters abroad. An agency used to semester-wise mark sheets may ask an IGNOU graduate for them, and the transcript already answers that point in the papers the agency receives. Everything in it is “based on the current status” of your grade card, which means a course still showing as not completed will appear that way. Check your record on the grade card status page guide before you apply.
Six IGNOU papers people confuse with a transcript
Students often ask SED for the wrong paper, and each one is handled by a different desk. The IGNOU transcript sits at the end of the chain: it can only attest what the other papers already say.
| Paper | What it proves | Who issues it |
|---|---|---|
| Grade card (statement of marks) | Marks and grades course by course; one consolidated card after completion | SED result sections (Prospectus p. 406, rows 11 to 13) |
| Provisional certificate | That you have completed the programme, until the degree is issued | SED, with the grade card |
| Degree, diploma or certificate | The award itself, released after convocation | SED convocation desk (row 9) |
| Official transcript | Attested copies of the above on letterhead, sealed, with programme details | Exam-III Section, SED, Block 12 (row 14) |
| Verification of genuineness | An answer to an employer or agency that asks whether your document is real | Same SED desk as transcripts (row 14), on a separate request |
| Migration certificate | Permission to move to another university | Your Regional Centre (Prospectus p. 405, row 1) |
Built from IGNOU’s Common Prospectus July 2026, pages 405 and 406, and the SED transcript form.
If your degree has not reached you yet, read how IGNOU degree certificates are issued and how convocation registration works first. Questions about whether a distance degree is accepted belong on our page on whether an IGNOU degree is valid.
IGNOU transcript fee: counted per document, not per envelope
The IGNOU transcript fee is charged for every photocopy SED has to attest. Point 6 of the form says it in so many words: “Per transcript means one photocopy of one certificate, hence, each photocopy, which is required to be attested by the University will be charged.”
| Student | Sent to an address in India | Sent to an address outside India |
|---|---|---|
| Indian student | Rs 300 per document | Rs 500 per document |
| Student from a SAARC country | Rs 600 per document | Rs 1,200 per document |
| Student from any other country | US$ 60 per document | US$ 120 per document |
Rates as printed in point 6 of the SED form collected in November 2026.
A worked case: an Indian MBA graduate wants two sets for agencies in Canada, each with the comprehensive grade card, the provisional certificate and the degree. That is 3 documents x 2 sets x Rs 500 = Rs 3,000, not Rs 1,000. Box 7 on the form is set up for exactly this sum (“No. of Transcript(s) required x Rs 300 or Rs 500 = Total Amount”).
The form ties the rate to where SED sends the envelope. If you plan to collect the envelope at the counter and courier it abroad yourself, the table does not say which rate applies; ask the Exam-III counter before you pay, because an underpaid request is “incomplete” under instruction B.
Transcript fee and packet check
Built from point 6 and instructions A to C of IGNOU’s Application Form for Issue of Official Transcript (SED copy collected in November 2026).
This check needs JavaScript. If this line stays after the page loads, use the fee table above and the checklist under the tool.
How the check works it out
Fee = documents in a set x number of sets x the point 6 rate for your category and the envelope’s destination. Rupee rates are shown in rupees and the non-SAARC rate in US dollars. If you pay by draft, the check adds three months to the issue date (the validity banks apply to drafts) and takes away the 60 days instruction E asks for, so you see the last safe day for the draft to reach SED. Each unticked box is listed with the instruction it comes from. It cannot see your documents, and it does not say whether SED will accept the request.
Demand draft on the form, SBI Collect on the website
The printed form still says the fee “is required to be paid through demand draft drawn in favour of ‘IGNOU’ payable at New Delhi”, and boxes 7 and 8 ask for the draft number, date and bank. IGNOU’s own website now offers a second route. Its page for miscellaneous fees links to an SBI Collect form for “IGNOU Miscellaneous Fee”, and the Purpose list on that form includes “Transcript” alongside migration certificate and duplicate grade sheet.
What the counter said about paying
When BK Sahni asked at the SED counter in Block 12, the instruction was simple: pay the fee online, then hand in the payment receipt together with the filled form and the photocopies.
SBI Collect asks for your enrolment number, your name, your father’s or mother’s name, the programme code, a mobile number, the purpose and the amount. The transaction reference is sent to the mobile number you enter. We suggest printing the receipt and writing its reference number in box 7, where the form asks for the draft number, so the two can be matched.
A draft still works, but it carries a clock. Instruction E wants it to reach SED at least 60 days before expiry. Drafts issued since April 2012 are valid for three months under the Reserve Bank of India’s direction, so a draft bought today should be with SED within about 30 days. The fee and packet check above works out the exact date.
The photocopies, IDs and letters SED expects
An IGNOU transcript request is judged on the envelope you send. Instruction B ends with a flat warning: “Incomplete application will not be entertained.”
Documents required for IGNOU transcript requests
- The filled form, signed and dated by you.
- Legible photocopies of both sides of each document SED issued to you: the grade card or statement of marks, the provisional certificate and the degree certificate, “etc.” Send as many copies of each as the number of sets you want.
- The SBI Collect receipt, or the demand draft with your name, programme and enrolment number on its back (box 8).
- If you will collect in person: your original ID at the counter (identity card, voter card, Aadhaar, PAN, driving licence or passport) for signature, photograph and address proof.
- If someone collects for you: an authorisation letter from you, all your documents, and their own original ID, a copy of which they leave with SED.
The form asks for no separate covering letter or affidavit. Agents’ lists that add a “request letter” and an “academic request” describe their own paperwork, not SED’s.
IGNOU transcript form, box by box
The IGNOU transcript form is a single sheet: ten numbered boxes on the front and instructions A to G on the back. The map below follows the printed copy collected at SED. A copy of the same form is also hosted by IGNOU Regional Centre Noida.
At the SED counter, Block 12
The answer we got at the counter was brief: every instruction is printed on the back of the form, so read it there before handing anything in. That is why each row below names the instruction behind it.
| Box | What it asks | What to watch |
|---|---|---|
| 1 | Name | Exactly as on the grade card; SED attests against its records |
| 2 | Programme and enrolment number | Programme code as printed on the grade card; every digit of the enrolment number |
| 3 | Address with PIN | Your own address, not the agency’s; the agency goes in box 9 |
| 4 | Mobile and landline | A mobile you answer; SED uses it for collection calls |
| 5 | Purpose | Name it plainly, for example “credential evaluation by WES” or “admission to a university in Australia” |
| 6 | Fee table | Read only; your rate depends on category and destination |
| 7 | Number of transcripts x rate = total; draft number, date, bank | Count documents x sets; with SBI Collect, write the transaction reference and date |
| 8 | Name, programme and enrolment number on the back of the draft | Only for a draft; skipping it leaves the payment unmatched |
| 9 | Name and address of the university, institute, employer or student to receive it, in capital letters | Copy the address exactly from the agency’s own instructions; attach a separate list for several addresses |
| 10 | Name and mobile if collecting personally | Fill only if you or your nominee will collect at Room 10 (instruction C) |
| Foot | Date and signature of the student | The student signs, even when someone else carries the form |
How to apply for IGNOU transcript at Block 12 or by Speed Post
You can apply for an IGNOU transcript in one of two ways: walk the envelope to SED in Maidan Garhi, or post it to the Registrar. Both end at the same Exam-III Section.
- Check your grade card shows every course as completed and that you hold the provisional certificate or degree.
- Count documents and sets, then pay through SBI Collect with the purpose “Transcript” (or buy a draft in favour of IGNOU, payable at New Delhi).
- Photocopy both sides of every document, once per set.
- Fill boxes 1 to 9, and box 10 if you will collect. Sign and date.
- Hand the packet in at SED, Block 12, or post it to: The Registrar, Student Evaluation Division, Indira Gandhi National Open University, Block-12, Maidan Garhi, New Delhi 110068.
- Keep copies of everything you sent and the Speed Post receipt if you posted it.
Applying by hand saves the postal days and lets the counter see any gap at once. If you post it, use Speed Post or registered post so you can prove the date SED received it, because the 15 to 25 day status window counts from that date.
IGNOU transcript for WES and other evaluation agencies
An IGNOU transcript for WES has to arrive in a way WES accepts. WES asks that physical academic records come in a sealed envelope carrying the institution’s name, with an official’s seal, stamp or signature across the back flap, and it rejects any envelope that has been opened. SED’s practice of sending transcripts “under sealed envelope(s)” through Speed Post fits that rule.
Write the agency’s full mailing address in box 9 exactly as your WES account shows it. We also suggest writing your WES reference number next to the address so the envelope can be matched; WES’s help page on sealed envelopes does not say where the number must go, so follow your account’s Required Documents page if it asks for something specific.
WES’s page on Indian credentials says that, as of August 2021, it accepts sealed envelopes sent directly by India-educated applicants in most instances. So an envelope you collect at Room 10 can usually be couriered by you, as long as you never open it; your WES account’s Required Documents page has the final word. Electronic delivery to WES needs a digital partnership between WES and the university; we found no sign of one for IGNOU, so plan on paper.
The same envelope rules suit most other agencies (ICAS, IQAS, ECE and foreign universities), but each sets its own list. Read theirs before you count your sets.
Collecting the envelope yourself, or sending someone
Instruction C allows collection “Personally or By Hand” from the Section Officer, Exam-III Section, SED, Block 12, Room 10. Write your name and mobile in box 10 so the section can call you when the IGNOU transcript is ready.
Collection, as the counter put it
We were told the same thing in person: if you prefer, you can collect the transcript yourself instead of waiting for the post.
At the counter you show a valid original ID: an identity card, voter card, Aadhaar, PAN, driving licence or passport. A nominee needs all your documents, your authorisation letter and their own original ID, and leaves a copy of that ID with the section. Do not open the envelope after collection; an opened envelope loses its value to WES and most agencies.
Fifteen days on paper: planning the calendar
Instruction D sets the only printed time for an IGNOU transcript: the Exam-III Section takes “minimum 15 days” to issue or dispatch after receiving the form, and the time “depends on furnishing the Verification Report by another Sections and circumstances surrounding the case”. Instruction G then opens status enquiries “after 15 to 25 days” from receipt.
What the counter said about timing
At the counter BK Sahni was told the envelope would be sent directly to WES within about a week. The printed instructions give a normal minimum of 15 days, and that is the figure we plan on. Treat a faster reply as a bonus, not a date to build an application around.
Add postal time at both ends. A packet posted from outside Delhi takes days to reach Block 12, and an international Speed Post envelope takes longer still to reach an agency. If an admission or immigration date is close, apply by hand and choose personal collection, then courier the sealed envelope yourself.
Transcript date planner
A planning estimate. The SED form fixes the 15-day minimum and the 15 to 25 day enquiry window; the postal times are our own assumptions, listed under the planner.
This planner needs JavaScript. If this line stays after the page loads, use the rules written under the planner.
The rules and assumptions behind the planner
- Arrival at SED: same day by hand; 2 to 3 days by Speed Post within Delhi NCR; 3 to 7 days from elsewhere in India (our assumptions).
- Processing: no dispatch before day 15 after receipt (instruction D). We use day 25, the end of the enquiry window in instruction G, as the late end of the estimate; the form sets no maximum.
- Return leg: collection on the day it is ready; 3 to 7 days by Speed Post within India; 10 to 21 days abroad (our assumptions).
- Status call window: receipt day + 15 to receipt day + 25, on 011-29572210 or at Room 10.
IGNOU transcript status: the counter, the phone and iGRAM
IGNOU transcript status is checked by asking, not online. Instruction G names the “Official Transcript Counter”, Exam-III Section of SED, Block 12, Room 10, and the telephone number 011-29572210, Monday to Friday in office hours, from 15 to 25 days after SED receives the form.
On the phone line
When BK Sahni called IGNOU, the call gave no clear answer; he was told to check online. We found no online tracker for transcripts, so ask at Room 10 with your receipt, or write to the email address below.
The Common Prospectus July 2026 (page 406) lists “Verification of genuineness of provisional certificate and grade card/Issue of Transcript” with 011-29572210, the Section Officer on 011-29536405 and the email gcverification@ignou.ac.in. If 25 days have passed with no reply, write to that address with your enrolment number, the date SED received your form and your payment reference, and register the same facts on iGRAM, IGNOU’s grievance portal. Our guide to filing on iGRAM shows the screens.
Other IGNOU papers print other rooms for this section: the SED grievance procedure names Room 11 and 011-29572211, and the PGCGI Programme Guide names the Deputy Registrar (Exam III) in Room 01. For transcripts, follow the form you are using: Room 10 and 011-29572210.
Is there an IGNOU transcript online?
We found no way to apply for an IGNOU transcript online on any IGNOU page read for this guide. The SED form is still printed, signed and sent on paper or handed in; the part that has moved online is the payment, through SBI Collect.
A scan or a downloaded PDF of your grade card is not an official transcript for WES and most agencies: WES wants records sealed by the institution, or sent through a digital partnership the institution has set up with it. Some agent websites advertise an “online” process for IGNOU transcripts; the ones we read describe filling the same SED form and submitting it at Block 12 for you, for a charge. Whoever carries the form, pay IGNOU only through its SBI Collect page or a draft in IGNOU’s favour.
SAARC, foreign and international learners
The IGNOU transcript form prices SAARC learners at Rs 600 (in India) and Rs 1,200 (abroad) per document, and learners from other countries at US$ 60 and US$ 120. IGNOU’s FAQ for international students sends their transcript requests to the Director, International Division, Block 15, Section-K, Maidan Garhi, New Delhi 110068, rather than to SED. If you studied through an overseas study centre or as a foreign student residing in India, write to the International Division first and ask which desk will process your form.
The form ties the rate to your category as a student and to where the envelope goes, not to where you now live. An Indian graduate living in Canada pays the Indian student rate for an address outside India: Rs 500 per document.
Why a request stalls, and what to do about each cause
| Cause | Where it comes from | What to do |
|---|---|---|
| Fee short by a document or a set | Point 6 and instruction B | Recount documents x sets before paying; pay the balance on SBI Collect and send the receipt with a covering note |
| Draft expired or near expiry on arrival | Instruction E | Get the draft to SED within about a month of issue, or pay through SBI Collect instead |
| One side of a document missing | Instruction B | Copy both sides of every document, as instruction B asks |
| A course still not completed on the grade card | Instruction F | Fix the grade card first through the result section; the transcript only attests current status |
| Name or enrolment number differs from SED’s record | Boxes 1 and 2 | Use the name and number exactly as on the grade card |
| Waiting on another section’s verification report | Instruction D | Call 011-29572210 after day 25, then email gcverification@ignou.ac.in and file on iGRAM |
Each cause is tied to a point printed on the SED form; the remedies are our suggestions.
हिंदी में: ट्रांसक्रिप्ट का सार
इग्नू (IGNOU) का ट्रांसक्रिप्ट छात्र मूल्यांकन प्रभाग (SED), ब्लॉक 12, मैदान गढ़ी से जारी होता है। इसमें आपके ग्रेड कार्ड, प्रोविजनल सर्टिफिकेट और डिग्री की सत्यापित प्रतियां सील बंद लिफाफे में भेजी जाती हैं। फीस हर दस्तावेज़ की हर प्रति पर लगती है: भारत के पते के लिए 300 रुपये और विदेश के पते के लिए 500 रुपये। फीस SBI Collect पर “Transcript” चुनकर ऑनलाइन दी जा सकती है, और फॉर्म, रसीद व दोनों तरफ की फोटोकॉपी SED में जमा करनी होती हैं। कम से कम 15 दिन लगते हैं, और स्थिति की जानकारी 15 से 25 दिन बाद 011-29572210 पर या कमरा नंबर 10 पर मिलती है।
Questions students ask about transcripts
Can I apply for an IGNOU transcript online?
Not that we found. The application is still the printed SED form sent by post or handed in at Block 12. You can pay the fee online through IGNOU’s SBI Collect page by choosing the purpose “Transcript”, then attach the receipt.
Is the IGNOU official transcript the same as the consolidated grade card?
No. The grade card is your marks record. The official transcript is SED’s attested, sealed set of your grade card, provisional certificate and degree copies on letterhead, with programme details and a note that IGNOU issues one comprehensive grade card rather than semester mark sheets.
What does an IGNOU transcript for WES in Canada cost?
For an Indian student, Rs 500 for each document in each set, because the envelope goes to an address outside India. Three documents in one set cost Rs 1,500; two sets cost Rs 3,000.
Can IGNOU send the transcript directly to WES?
Yes. Write the WES mailing address from your WES account in box 9 in capitals. SED posts transcripts in sealed envelopes by Speed Post, which is the form WES asks for.
Can someone else collect my transcript?
Yes, under the note to instruction C. They bring your documents, your authorisation letter and their own original ID, and leave a copy of that ID with the Exam-III Section.
How long does IGNOU take to issue a transcript?
The form says SED normally takes a minimum of 15 days after it receives the application, longer if another section’s verification is pending, and status enquiries open 15 to 25 days after receipt. Postal time is extra at both ends.
Do I need the degree certificate before I apply?
The form asks for copies of the documents “issued to them”: grade card, provisional certificate, degree certificate and so on. If the degree has not been issued yet, send what you hold; check first whether your agency accepts a transcript without the degree.
Where can I check IGNOU transcript status?
At the Official Transcript Counter, Exam-III Section, Block 12, Room 10, or on 011-29572210, Monday to Friday, 15 to 25 days after SED receives your form. The prospectus also lists gcverification@ignou.ac.in for this desk.
Before the envelope leaves your hands
Run this last check on your IGNOU transcript packet the evening before you post it or carry it to Block 12.
- Grade card shows every course completed, and the provisional certificate or degree is in hand.
- Fee equals documents x sets x the right point 6 rate, paid on SBI Collect or by a fresh draft.
- Both sides of every document copied, once per set.
- Boxes 1 to 9 filled; box 9 in capitals; box 10 filled if you will collect.
- Receipt or draft attached; draft carries your name, programme and enrolment number on the back.
- Form signed and dated; your own photocopy of the whole packet kept.
- Calendar marked for day 15 and day 25 after SED receives it.
For marks arithmetic an agency may ask about, our IGNOU percentage calculator and CGPA calculator work from your grade card.
Papers behind this transcript guide
- IGNOU Student Evaluation Division, Application Form for Issue of Official Transcript, with instructions A to G (printed copy collected at SED, Block 12, read November 2026; also hosted by RC Noida).
- IGNOU, Online Payment of Miscellaneous Fees (SBI Collect), and the linked SBI Collect form listing the purpose “Transcript” (read November 2026).
- IGNOU, Common Prospectus July 2026, pages 405 and 406.
- IGNOU School of Sciences, PGCGI Programme Guide, version 1.2, July 2025, sections 7.7 and 8.10.
- IGNOU, Frequently Asked Questions, section for international students.
- IGNOU SED, Standard Operating Procedures for Examination related Student Grievances.
- WES, Sealed envelope and Document requirements for India (read November 2026).
- Reserve Bank of India, Payment of Cheques/Drafts/Pay Orders/Banker’s Cheques, 4 November 2011, three-month validity from 1 April 2012.
ignouproject.com is an independent service and is not affiliated with or endorsed by IGNOU. Fees, rooms and procedures are taken from the documents listed above; IGNOU can change them, and its own notices prevail.
BK Sahni iD 0009-0005-8092-459X
Founder, Shri Chakradhar Publication Pvt. Ltd. & ignouproject.com — helping IGNOU distance-learning students since 2010 (5,00,000+ students supported across MBA, MCom, MA & more). Author of IGNOU exam guides, solved assignments & project reference books.
Disclosure: Shri Chakradhar Publication Pvt. Ltd. and ignouproject.com are independent third-party study-help services — not the official IGNOU website. Always verify final dates and rules on ignou.ac.in.
